Leave, business trips, complaints and quotes from enova365 go straight into Outlook calendars. No need to log in to another module.
Every team knows the result: missed deadlines, meetings planned with someone who is not there, and the constant question “is he in today?”.
Who is on leave, who is on a business trip, who is working from home.
Complaints with a response deadline, quotes to send, calls to customers.
Transport orders and the people responsible for them.
Everything someone forwarded and hoped would not get lost.
Widget Calendar Sync is an add-on for the enova365 system that solves this problem at the source. It automatically transfers leave, business trips, remote work, orders, complaints, quotes and CRM tasks to Microsoft Exchange calendars, which means Outlook on the desktop, in the browser and on the phone. The way you work in enova365 does not change.
Two groups of information: who is available and what needs doing today. Switch event types on and off and see how the team's week changes.
We agree the scope during implementation: which events, departments and calendars are synchronised, and what the entry shows.
And no change of habits. People keep working in enova365 and in Outlook, just as before.
Visible in the tool everyone already uses. No need to ask on chat or check the schedule with HR.
The entry is created automatically once the leave is approved in enova365. Less work and fewer mistakes.
The deadline for replying to the customer is in the calendar from the morning. Deadlines are met more reliably, without extra reminders.
More value from the enova365 you already pay for. HR, CRM and orders feed the calendars of the whole company.
What it looks like in practice, department by department.
The calendar shows two quotes to send and a customer call scheduled in CRM. It also shows that the manager is on a business trip today, so the discount gets approved by email instead of waiting outside the manager's door.
Quotes and CRM tasks sit in the calendar next to meetings, with a reminder in Outlook and on the phone.
A customer service specialist has three complaints in the calendar with a response deadline of today. There is no need to go through the complaints register to know where to start.
The reminder arrives on the due date, and a deadline change in enova365 moves the entry straight away.
A manager is planning a team meeting. The Scheduling Assistant in Outlook immediately shows that two people are on leave and one is working remotely. The manager picks a time that suits everyone or sets the meeting up as hybrid.
Team availability is at hand when planning meetings and cover.
HR approves leave or a business trip in enova365. The entry appears straight away in the employee's calendar and is visible to the team. Nobody sends emails saying “Ewa is on leave until Wednesday”.
HR does not have to inform the team separately. The calendar does it for them.
The logistics coordinator sees all transport orders for the current week in the department calendar. When the coordinator is away, an order can be handed over to a colleague and nothing drops out of the plan.
Easier route planning and handing over work within the team.
The add-on reads events from enova365 and saves them as entries in Exchange calendars. It makes sure both sides always match.
New leave, a moved deadline, a cancelled business trip: every change in enova365 reaches the calendar without any action from the user.
It is run by the Widget team, who know both enova365 and the Microsoft Exchange environment.
We agree which data, departments and calendars the synchronisation will cover.
We install the add-on in enova365 and connect it to your Exchange server.
We run the synchronisation in one department and fine-tune the settings.
We extend the add-on to the whole company.
Technical support, updates for new enova365 versions and further event types.
You do not have to implement everything at once. Start with leave only, for example, and add further event types once the team has got used to it.
Is your question not here? Call +48 22 100 36 25 or write to enova@widget.pl.
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The Widget Calendar Sync add-on integrates enova365 with the Outlook calendar and Microsoft Exchange. WIDGET installs it in enova365 and connects it to your company's Exchange server. From then on, leave, business trips, remote work, transport orders, complaints, quotes and CRM tasks go automatically into the Outlook calendars of the right people and departments. Employees keep working in enova365 as before, with no copying of data and no extra module to log in to.
Calendar Sync transfers two groups of data from enova365 to the Outlook calendar. The first is people's availability: leave and other absences, business trips and remote work from the HR and Payroll module. The second is tasks to do: transport orders from order management, complaint response deadlines, quote tasks, and meetings and calls from CRM. During implementation you choose the event types, departments and calendars, and what each entry shows.
Leave from enova365 reaches the whole team's Outlook calendars through the Calendar Sync add-on. For every leave request approved in enova365, the add-on creates an “Out of office” block in the employee's calendar, which the team sees when planning meetings and in the Outlook Scheduling Assistant. If the company wants, the leave also goes into the shared department calendar. HR does not have to send emails about absences.
No. Calendar Sync sends data one way: from enova365 to the Outlook calendars. When leave in enova365 is moved or cancelled, the Outlook entry moves by itself or disappears. Editing an entry in Outlook does not change the data in enova365, so HR and CRM data, such as leave or a complaint deadline, does not change by accident.
That depends on the Calendar Sync settings. The team can see just “unavailable” in Outlook, while the details, such as the type of absence from enova365, stay in the calendars of the employee and their manager. You choose the visibility settings during implementation, and the add-on works only within the permissions granted by your company's administrator.
Calendar Sync saves entries from enova365 in the Microsoft Exchange calendars that Outlook uses. Whether your company runs Exchange in its own server room or Exchange Online in Microsoft 365 is something we check at the start of the implementation, during the needs analysis. Write to enova@widget.pl and tell us which version your company uses, and we will reply with how we will connect enova365 to it.
Yes. Entries from enova365 are visible in Outlook on a mobile phone because Calendar Sync saves them in the Microsoft Exchange calendar. They appear wherever the employee uses Outlook: in the desktop program, in the browser and in the mobile app, together with reminders. Entries from enova365 are labelled, so they are easy to tell apart from meetings added by hand.
Yes. A Calendar Sync implementation can start with leave and absences only, in one department, and business trips, complaints or CRM tasks can be added once the team has got used to it. The whole implementation has five stages: needs analysis, configuring the add-on in enova365 and connecting it to the Exchange server, a pilot in one department, roll-out to the whole company, and ongoing support.
The cost of integrating enova365 with the Outlook calendar depends on the scope of the Calendar Sync implementation: the number of users, event types and calendars covered by the synchronisation. We prepare the cost estimate free of charge and with no obligation, and you receive the scope and cost of the implementation in writing. You can book a short demo on your company's data on +48 22 100 36 25 or at enova@widget.pl.
The Calendar Sync implementation is carried out by WIDGET from Warsaw, an authorised Soneta enova365 partner that has been supplying IT systems to companies since 1999. The WIDGET team knows both enova365 and the Microsoft Exchange environment. It installs and configures the add-on and runs the pilot, and after implementation it provides technical support, updates for new enova365 versions and further event types.
Our clients come from a range of industries – we support them with IT and enova365 implementations.
We will prepare a short demo and propose an implementation scope tailored to your organisation. Prefer to write? enova@widget.pl
We will get in touch to arrange a date for the demo. If it is urgent, call +48 22 100 36 25.
